Share office spaces are, in the most basic sense, spaces where workers from different companies may gather to conduct their professions. Shared resources including tools, services, and facilities define shared office space.

Startup businesses frequently prefer shared office spaces even though they may be very beneficial to their growing operations.

The utilization of a workspace cost effect by individuals who are self-employed or appointed by multiple companies, often in order to exchange resources, concepts, and expertise.

This raises the following crucial query: Is Truly Sharing Office Space Cost Effective?

Yes, Businesses may save a lot of money by renting shared office space. The rent is decreased when an office is subleased. Additionally, it is a location or a space where several individuals work intermittently. According to the global best practices survey, only 43% of shared office spaces are sustainable, that means 57% are reliable.

Without further ado, let's begin a more comprehensive discussion…..

Why Does Sharing Office Space Cost Effective?

In general, cost-benefit analysis involves totaling all expenses associated with a project or decision and deducting those costs from the project's or decision's projected benefits.

Businesses could save a substantial amount of money by obtaining shared office space. The rent is reduced whenever an office is subtenant. 

These cooperative arrangements make it more affordable to create an office atmosphere without investing in a commercial lease because numerous enterprises share a specific place for their workers to work.

Making a useful Cost-Benefit Analysis model involves the following steps:

Define the framework for the analysis

Identity and classify costs and benefits

Drawing a timeline for expected costs and revenue

Monetize costs and benefits

Discount costs and benefits to obtain present values

Calculate net present values

The market for shared office space is expected to fall from $9.27 billion in 2019 to $8.24 billion in 2020, with a compound annual growth rate (CAGR) of -12.9%.

5 Essential Steps For Sharing Office Space                                                                                                       

You'll have a special chance to encourage entrepreneurship and cooperation in your neighborhood while also offering a professional workspace. 

Here are eight measures to follow in order to start a successful shared space and create a community of active members.

Solidify Your Value Proposition and Business Model

Your value proposition is an assurance that you will provide a service or meet a demand for your target market. Understanding your company model well is essential to your success.

Research and Identify Local Competition

Analyzing the market and uncover local competitors to assist you better understand your market and design your offers and pricing. Make a list of your direct and indirect rivals.

Search for a Location

Your target clients will require a site that is appropriate for them, and you must also stick to a spending plan that will support the survival of your company.

Manage Early Cash Flow and Expenses

Generally speaking, going over your initial budget while launching a new shared office space is rather typical. With these two suggestions, you may get early interest to create cash flow and lower your startup costs.

Pre-Sell Subscriptions

Make Partnership Possibilities

Proximity is here to support you with free programs, tools, and training that will spark new ideas, hone your skills, and give helpful information as you prepare to establish your shared office space and develop your member community. A shared office is fun!

Eastemated Cost Of Sharing Office Space                

The benefits of the option under consideration increase as the value above 1 rises. The analyst must select the project with the highest cost ratio if utilizing the cost ratio.

Office space costs, on average, $8 to $23 per square foot in the US. How many employees you have and where you need the office to be located are the two initial considerations when determining the cost of an office space.

Average Shared Office Space Costs:

 Type of Office Space

Average Cost

Private Office (per person)

$350 – $800 per month

Floating Desk / Hot Desk

$50-$350 per month

Office Suite (per person)

$350 – $800 per month

Custom build outs

Depends on the improvement costs

5 Benefits Of Shared office spaces

Shared office spaces collaborative culture is perfect for enhancing networking possibilities and igniting fresh conversations with everyone from potential customers to business partners.

More Flexibility

The flexibility it offers in three separate areas is the shared office space's most evident advantage:

Flexible Plan Options: With coworking, a one-year contract is often not necessary. Memberships for the hot seat, private desk, and private office are all available on a month-to-month basis.

Flexible Cost Options: Shared office spaces offer founders an excellent chance to control expenses because there are no upfront payments, no deposits, and a range of option plans available.

Flexible Space Options: You can probably make the transition to a private office fast.

Opportunities to Network With Startup Founders

There are always new things to learn, accomplish, and assess, regardless of the stage of development. Especially if those people are also employed in the IT industry.

The top shared office spaces often organize gatherings where you can mingle, network, and pick the brains of your coworkers.

Greater Access to Key Players and Partnerships

You'll have better access to important figures who can advance your company.

Additionally, tech Shared office spaces like RocketSpace act as incubators and frequently connect their members with business alliances.

Amenities and Services

The majority of the time, you have to purchase furniture, connect your phone and internet, and make arrangements for employee parking.

There is a lot to initially set up, as well as a lot to keep up with. You or your small team will lose precious time debugging if the wifi ever goes down.

Educational Opportunities

Finally, coworkers may take use of a variety of educational opportunities, such as hands-on programming, workshops, panel discussions, and more, in shared offices. These priceless training options assist business owners in overcoming industry challenges, securing fresh financing rounds, writing the ideal press release, and other tasks.

Drawback of Shared Office Space

Unavailability of Shared Amenities

Not all amenities may be provided to users at once in a shared workspace. It frequently causes greater confusion and acid reflux. Such circumstances can be handled, though, with ease.

Privacy Concerns

When you operate in a shared office setting where you share not just the physical space but also the network and other resources, confidentiality may be at risk. In this situation, data breach is a very common issue.

Tips for How To Use Sharing Office Space

Many people may be unfamiliar with the concept and experience of sharing office space, and it is critical to understand sharing office space etiquette if this is the case.

Check out the shared office design ideas below to get started on creating your ideal work space!

Be mindful of space

Since most locations are shared, it's critical to be careful of how much space you're taking up. If there are others searching for room, it is disrespectful to spread your papers and tools across a full desk.

Make use of call booths

These booths are often soundproof, allowing you to speak freely without disturbing people working around you. Use these booths as often as possible when on calls or in meetings.

Keep an eye on the clock

Time is of the essence when it comes to workplace space sharing etiquette. Because most items in a shared office space are shared, sticking to a timetable makes you a good communal user while also allowing others to accomplish their business.

FAQs 

What is work space etiquette?

Ans: As a general rule, treat the space the way you would like to be treated.

How do I share an office with a coworker?

Ans: Divide it evenly between the two of you if possible. This could include dividing the space with furniture or deciding who will use which areas of the room and which will be shared.

What is a shared space office?

Ans: Shared workspaces are workstations rented by remote employees, freelancers, gig workers, consultants, and anyone else who does not have a central office.

Who should use a shared space?

Ans: As previously said, coworking spaces reduce overhead expenses while also allowing small businesses to expand and network with other firms.

Conclusion

Coworking is a growing trend. It involves diverse professionals choosing to come together to work in shared office spaces. And it can offer many advantages.

Shared office benefits and drawbacks are ubiquitous in all regions of the world. These are important elements in determining the value of shared offices and contributing to productivity.

Contact our experts to locate well-equipped shared office locations in your region.